Our sample chart of accounts for restaurants has been downloaded many times, so we have made a Quickbooks version of the file available for download for free.
The starting chart of accounts created in Quickbooks when you select the setup option for restaurants is minimal, and does not contain any detail food categories.
We have created two different variations our default chart of accounts in the Quickbooks format, one in a simple list and one that uses a sub-account structure. In the first file format, all accounts are listed without any parent account structure. In the second file, the inventory and expense accounts use sub accounts, so things like “Meat Inventory” and “Produce Inventory” are sub accounts of “Food Inventory” (see the example below).
Both files in IIF format can be downloaded here.
Please note that the files do not have the tax line assigned to each account, so you will need to review to proper assignments with your tax preparer if you want to link your Quickbooks data to any tax preparation software.
The following report, which you can also view as a PDF, shows the second file layout using sub-accounts. You can also view a PDF of the simple layout without sub-accounts.
Account | Type | Description |
---|---|---|
1010 · Bank Accounts | Bank | |
1010 · Bank Accounts:1020 · Primary | Bank | |
1010 · Bank Accounts:1030 · 2nd | Bank | |
1010 · Bank Accounts:1060 · Merchant 1 | Bank | |
1010 · Bank Accounts:1070 · Merchant 2 | Bank | |
1100 · Accounts Receivable | Accounts Receivable | |
1000 · Cash | Other Current Asset | |
1080 · Undeposited Funds | Other Current Asset | |
1200 · Food Inventory | Other Current Asset | Inventory of food and other meal ingredients |
1200 · Food Inventory:1210 · Meat | Other Current Asset | |
1200 · Food Inventory:1220 · Poultry | Other Current Asset | |
1200 · Food Inventory:1230 · Seafood | Other Current Asset | |
1200 · Food Inventory:1240 · Dairy | Other Current Asset | |
1200 · Food Inventory:1250 · Produce | Other Current Asset | |
1200 · Food Inventory:1260 · Bakery | Other Current Asset | |
1200 · Food Inventory:1270 · Frozen | Other Current Asset | |
1200 · Food Inventory:1280 · Grocery Dry & Canned | Other Current Asset | |
1320 · Beverage Inventory | Other Current Asset | |
1330 · Liquor Inventory | Other Current Asset | |
1340 · Beer Inventory | Other Current Asset | |
1350 · Wine Inventory | Other Current Asset | |
1360 · Merchandise Inventory | Other Current Asset | |
1380 · Bar & Consumable Inventory | Other Current Asset | |
1500 · Fixed Assets | Fixed Asset | Furniture and equipment with useful life exceeding one year |
1510 · Land & Building | Fixed Asset | |
1520 · Automobile | Fixed Asset | |
1530 · Furniture Fixtures & Equipment | Fixed Asset | |
1540 · Leasehold Improvements | Fixed Asset | |
1600 · Accumulated Depreciation | Fixed Asset | Accumulated depreciation on equipment, buildings and improvements |
1700 · Capitalized Start Up Expenses | Other Asset | |
1800 · Security Deposits Asset | Other Asset | Deposits and other returnable funds held by other entities (Rent, Utilities, etc.) |
2000 · Accounts Payable | Accounts Payable | |
2110 · Credit Card | Credit Card | |
2210 · Sales Tax Payable | Other Current Liability | |
2250 · Payroll Liabilities | Other Current Liability | |
2280 · Employee Tips Payable | Other Current Liability | Tips collected by restaurant, payable to employees |
2300 · Gift Cards & Certificates | Other Current Liability | |
2350 · Customer Credits | Other Current Liability | |
2400 · Notes Payable | Long Term Liability | |
3000 · Opening Bal Equity | Equity | |
3100 · Capital Stock | Equity | Value of corporate stock |
3140 · Shareholder Distributions | Equity | Distributions paid to shareholders |
3300 · Retained Earnings | Equity | Undistributed earnings of the business |
4200 · Food Sales | Income | Food sales |
4320 · Beverage Sales | Income | |
4330 · Liquor Sales | Income | |
4340 · Beer Sales | Income | |
4350 · Wine Sales | Income | |
4360 · Merchandise Sales | Income | |
4500 · Catering & contracts | Income | |
4700 · Other Operating Income | Income | |
4900 · Discounts | Income | |
9900 · Other Income-not from operation | Income | |
5200 · Food Costs | Cost of Goods Sold | |
5200 · Food Costs:5210 · Meat | Cost of Goods Sold | |
5200 · Food Costs:5220 · Poultry | Cost of Goods Sold | |
5200 · Food Costs:5230 · Seafood | Cost of Goods Sold | |
5200 · Food Costs:5240 · Dairy | Cost of Goods Sold | |
5200 · Food Costs:5250 · Produce | Cost of Goods Sold | |
5200 · Food Costs:5260 · Bakery | Cost of Goods Sold | |
5200 · Food Costs:5270 · Frozen | Cost of Goods Sold | |
5200 · Food Costs:5280 · Grocery Dry & Canned | Cost of Goods Sold | |
5320 · Beverage Cost | Cost of Goods Sold | |
5330 · Liquor Cost | Cost of Goods Sold | |
5340 · Beer Cost | Cost of Goods Sold | |
5350 · Wine Cost | Cost of Goods Sold | |
5360 · Merchandise Cost | Cost of Goods Sold | |
5380 · Bar & Consumable Cost | Cost of Goods Sold | |
5600 · Delivery & direct labor Cost | Cost of Goods Sold | |
5700 · Merchant Account Fees | Cost of Goods Sold | Credit card merchant account discount fees, transaction fees, and related costs |
5800 · Inventory Loss/Waste | Cost of Goods Sold | |
6000 · Payroll Expenses | Expense | |
6000 · Payroll Expenses:6100 · Management Wages | Expense | |
6000 · Payroll Expenses:6200 · Staff Wages | Expense | |
6000 · Payroll Expenses:6300 · Contract Labor | Expense | |
6000 · Payroll Expenses:6400 · Commissions paid | Expense | |
6000 · Payroll Expenses:6500 · Employee Benefits | Expense | |
6000 · Payroll Expenses:6600 · Workers Comp Insurance | Expense | |
6000 · Payroll Expenses:6700 · Payroll Taxes | Expense | |
6000 · Payroll Expenses:6800 · Payroll Processing | Expense | |
7100 · Direct Operating Expense | Expense | |
7100 · Direct Operating Expense:7110 · China – Glassware – Flatware | Expense | |
7100 · Direct Operating Expense:7120 · Restaurant & Kitchen Supply | Expense | |
7100 · Direct Operating Expense:7130 · Cleaning Supply & Expense | Expense | |
7100 · Direct Operating Expense:7140 · Decorations & Guest Supply | Expense | |
7100 · Direct Operating Expense:7150 · Laundry – Linen – Uniforms | Expense | |
7100 · Direct Operating Expense:7160 · Business Licenses and Permits | Expense | Business licenses, permits, and other business-related fees |
7100 · Direct Operating Expense:7200 · Pest – Security – other contrac | Expense | |
7100 · Direct Operating Expense:7250 · POS – Tech support – Online ser | Expense | |
7100 · Direct Operating Expense:7300 · Advertising and Promotion | Expense | Advertising, marketing, graphic design and other promotional expenses |
7100 · Direct Operating Expense:7320 · Promotional Events | Expense | |
7100 · Direct Operating Expense:7400 · Automobile & travel | Expense | |
7100 · Direct Operating Expense:7500 · Music and Entertainment | Expense | |
7100 · Direct Operating Expense:7600 · Repairs and Maintenance | Expense | Incidental repairs and maintenance of business assets that do not add to the value … |
7100 · Direct Operating Expense:7700 · Utilities | Expense | Water, electricity, garbage and other basic utilities expenses |
7100 · Direct Operating Expense:7750 · Telephone & Internet Connection | Expense | Telephone bills and Internet connection charges |
7800 · General and Administrative | Expense | |
7800 · General and Administrative:7810 · Bad Debts – Over/short | Expense | |
7800 · General and Administrative:7820 · Bank Service Charges | Expense | Bank account service fees, bad check charges and other bank fees |
7800 · General and Administrative:7830 · Insurance | Expense | Insurance expenses |
7800 · General and Administrative:7840 · Interest Expense | Expense | Interest on credit cards, AP, and long term debt |
7800 · General and Administrative:7850 · Professional Fees | Expense | Payments to accounting professionals and attorneys for accounting or legal services |
7800 · General and Administrative:7890 · Office Supplies | Expense | Office supplies expense |
7800 · General and Administrative:8100 · Rent Expense | Expense | Rent paid for company offices or other structures used in the business |
7800 · General and Administrative:8200 · Equipment Rental | Expense | |
7800 · General and Administrative:8600 · Sales tax paid on purchases | Expense | |
8700 · Amortization | Expense | |
8760 · Depreciation Expense | Expense | Depreciation on equipment, buildings and improvements |
8900 · Other expense | Expense | |
9000 · Income Tax | Expense | |
9500 · Gain/Loss on sale of assets | Expense | |
9999 · Ask My Accountant | Other Expense | Transactions to be discussed with accountant or tax preparer |